Information Technology in an Organization

The days where every single activity in an company was a traditional kind of computer-based group. The modern business cannot survive without the support with IT. Since the most important applications, such as Personnel Management System, Inventory Management, General Administration, finance issues, Manufacturing, sales, distribution, marketing, services, customer Interaction, Human Resource Management, Recruitment, Training, and so on. are completely dependent on the latest technology. Businesses are dependent on their performance size, scale, and needs. various types of information systems management.

Large organizations are moving towards Enterprises Resource Planning (ERP) while smaller ones have department-specific information systems and have their own customized computer systems that might not be connected to them. ERP is a software that handles all aspects of an organization by itself. The modern age of technology in information technology and communications technology(ICT) has led to the development of the most recent innovations and innovative forms of organizational structures to meet any challenge.

One of them is the most recent type that business organizations operate is known as the virtual Organization(VO). "The concept of VO was first coined through Davidow as well as Malone in 1992, when they described"the VO as a broad-based vision of the future, which encompassed any organization that was that was based in ICT" (Source The role in the Use of ICT for VOs).

After the major roles of an organisation are identified The subsequent step would be to implement the methods of connectivity used by the systems. There are two ways of connectivity. Open Systems and Closed Systems. Open Systems is a standard protocol that permits connecting to any device incompatible with standard. For example, well-known protocols such as HTTP as well as HTML have always been compatible, and are linked to Netscape Navigator and Internet Explorer. This figure illustrates how easy it is to add the new devices without impacting the system in its original configuration.

"Closed" as well as "Proprietary" are interchangeably used throughout this section to denote that certain aspects in the program are concealed by the vendor from the public domain."

More reliable and inexpensive and less expensive, a closed system is generally easier to develop and implement to suit specific needs and technology.

In addition to the planning of connectivity, it is to be determined the type of system is necessary to run the company. Functional-based systems must be put in place to ensure that no issues will be encountered at an unplanned stage that could cause financial and time loss. The systems use the most recent servers, which could include an email server, database server firewall server, application servers, an anti-virus system and many more.

Standard PCs can be purchased depending on the amount of users. When purchasing PCs, it is important to be determined if the display is intended for graphic design or other general tasks. If the PC is intended meant to design graphics you should choose the visual display unit(VDU) is the ideal option. In other cases, opt for an LCD monitor. In this case storage devices, mainly CDs, and input devices have required to be bought. After deciding on the connectivity and the system then comes the need to find an operating system that meets all the needs of the business. OS for Networks systems(OS) with a variety of varieties are on the market.

Other than the cost-based OS you could also choose open source technologies such as LINIX. Unix systems can be more secure and reliable the OS. With regard to the software used for applications available, there are a variety of types in the market , based on the requirements of clients' organizations. Companies can buy the software to process text graphics design and database management, among others. These fall into those categories: general purpose integrated (for instance SAP, for example) and custom.

If the company has the status of a multinational company, it may use the benefit of a VPN (Virtual Private Network) to facilitate information exchange. It is more secure and faster in comparison to the electronic information interchange(EDI). In accordance with the specifications the local area network within the company can be designed to facilitate internal functions of the business. If needed, thin clients may be employed to reduce the cost of space and expenses.

Another important aspect of establishing the information systems is to develop an integrated program for the business. To begin the management at the top could meet with the IT director and convince him of the main and minor duties that must be handled by the company regardless of whether they concern purchasing, financial and purchase of goods such as sales management, HR management and marketing procedures.

After having completed all the above steps after which the company must give proper consideration to the security of the resources at hand. Implementing a security policy (for example , a policy on email) is vital to safeguard the system's information from security breach or theft from hackers or other illicit hands. If there is a breach or theft of data, legal action is possible in accordance with the laws currently in force such as that of Data Protection Act 1998, Computer Misuse Act 1990, Environmental Information Regulations 2004.